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We have done a company-wide analysis of ”top execution issues”. As expected random discussions and classes have topped the list and is one of the WIGs for us to fix (Wildly Important Goals). We had rules for discussions but it was never followed properly.
Discussion: If 2 or more people are aware of the problem and ready with some solutions then it can be a discussion. Example: If we ask to prepare the project life cycle for an SEO project, if 2 people are sitting together and preparing it, its not a discussion. It is a waste. What we do is, we ask both to prepare separately, it takes the same or less time. Then they come together and club it to one. You will always find new dimension in such discussions. Presentation: You are doing something, you are solving something, you need opinion (when others are not prepared at all). You come and tell them the problem and what you have done. Others ask questions and add few points here and there. You are in control. You don’t expect others to solve the problem right then, you expect others to understand and add some quick points (using their past knowledge). If you need discussion, after presentation have the discussion after few hours/days.
Also for most discussions have a way to see if that was useful. We have hash tag #waste for the discussions that are wasting time, in that way we come to know about the waste meetings that are happening. We add #hash tags in our PMS.